Pendeford SDA Church Venue Hire
Terms and Conditions

Confirmation of Bookings
All requests for venue hire bookings are subject to confirmation by the church board. The minimum time required for confirmation is 21 days.

Advance Payment
Once confirmation of the booking has been received, advance payment in full is expected within 7 days of the confirmation. Failure to comply with this will result in the booking being cancelled. Full Terms of Payment will be included within the invoice.

Damages
The event organiser and company (if applicable) are responsible for any damage done to the venue while the event was carried out. I understand that any damages reported within 7 days after the event will be invoiced separately for the cost of repairing any said damages. Terms of Payment will be included within the invoice.

Cancellations
Written confirmation must be received to cancel a booking. If nothing is received the booking will remain confirmed and incur a charge as follows:
Events cancelled between 21 and 8 days prior to an event, incur a fee of 50% of the total room hire. Cancellations received with less than 8 days notice incur the full hire fee.

Smoking
Smoking is not permitted in any part of the building. Smoking is permitted outside the church building.

Children
An adult must accompany children under the age of 14 at all times. Persons under the age of 18 must be under the responsibility of at least one adult who should be clearly identifiable and responsible for the actions of the person.

Liquor License
Pendeford SDA church do not hold a licence to sell or hold liquor on the premises. Therefore liquor is not permitted in the building at anytime.

Liability for any Inconvenience
Pendeford SDA Church will not accept liability for any inconvenience, loss or damage caused by interruption in or failure to provide services or facilities where such failure is due to circumstances beyond reasonable control, including but not limited to: war, strike, industrial dispute, flood, fire, accident to premises or equipment, shortage of materials or labour.

Injury, Loss or Damage
Pendeford SDA Church will not accept responsibility for any injury, loss, or damage to persons or property occurring in connection with the hire of rooms at the church. Organisers should ensure that they are indemnified by a UK insurer in respect of their liabilities to Pendeford SDA Church and their delegates.

Health and Safety
The event organiser and company (if applicable) are responsible for maintaining proper order, and observing fire, safety and security regulations. Fire doors must be kept closed at all times and not wedged open under any circumstances. Corridors, extinguishers and fire doors must be kept clear of obstructions at all times. Any stage dressing (drapes, banners, props etc.) must be certified flame resistant.

Refreshments
I (the event organiser) and company (if applicable) are responsible for any refreshments that are required at the venue. If a special request for refreshments is required, this request must be made clear e.g. Type and Quantity and outlined in the “Special Requests” field. Refreshments will be invoiced separately within 7 days after the event. Terms of Payment will be included within the invoice.

Declaration
I (the event organiser) hereby signs this form on behalf of the company (if applicable), with the expressed understanding that I have completed the form as accurately as possible for the request booking of the venue for the above event. I have also read, understood and accept the terms and conditions as outlined in this booking form.